Vendors


Are you interested in being a vendor at the Keystone State Gay Rodeo?     Vendor spots will be available for both businesses and community organizations.

This is the perfect opportunity for you to introduce your products, services, or organization to people from all over the U.S. and Canada. We expect attendance of over 5,000 people for the weekend.

 

Complete the form below if you are interested in becoming a vendor:

Vendor Application
City
State/Province
Zip/Postal

VENDOR SPACE ORDER

Nonprofit and for profit vendor booths are typically 10'x10' and are available for purchase on a first-come, first-served basis.

Nonprofit Organization
10'x10' Booth Space
$75 per space
Must provide own tables & chairs
For Profit Organization
10'x10' Booth Space
$150 per space
Must provide own table and chairs
Electric Connection
1 connection to outlet
$75 per connection
All vendors are allotted 2 wristbands. If extra wristbands are needed, please order them now to receive the discounted price.

Wristbands purchased the day of the rodeo will be $15.00 each. All wristbands will be distributed upon entrance to the rodeo.

PRODUCTS/SERVICES TO BE SOLD and/or DISPLAYED

Vendors Agree to the Following Rules and are Responsible to Inform Participants and or Employees of the Rules.

Inclusion

Keystone State Gay Rodeo Association welcomes the participation of all people regardless of age, creed, gender, gender identity, HIV status, national origin, physical or mental development ability, race, religion or sexual orientation and asks all participating organizations to also engage in non-discriminatory actions. Participants are to show respect for all genders, ages, races, cultures, faiths and sexual orientations and are to be aware that children will be in attendance at the rodeo. Participants are asked to demonstrate good taste throughout the event.

Festival Setup/Breakdown

Setup begins at 1:00 PM on Friday, June 23 and ends at 8:00 PM and begins again on June 24 at 7:00 AM. All vendors MUST by setup by 9:00 AM. Tear down does not start until 5:00 PM on Sunday June 25 or the completion of the rodeo. All vendors must remain setup until the completion of the rodeo.

Vendors are responsible for the setup, clean up and breakdown of their own area in a timely and orderly manner. Vendors must cooperate with each other and respect the integrity of The Pennsylvania Farm Show Complex & Expo Center while transporting and removing their wares and equipment. All vendors are responsible to clean up any trash or refuse in the immediate vicinity or their vendor location or associated with their vendor activities. Any vendor not in compliance will be subject to the additional clean up fee of $50.

Additionally, vendors who remove and/or damage any property without the approval of the Vendor Coordinator will be assessed a $100 damage fee.

Electricity

Electricity will be provided to ONLY those vendors who requested it with their vendor application. Each vendor is responsible for providing its own cords and hook-ups. It is vital that we know all equipment being used so that we can ensure that a proper connection is made available to you.

An electrician is not available the day of the rodeo.

Vendor Cancellation Policy

Vendor cancellations are considered on a case-by-case basis. No fees or charges will be refunded to vendors who fail to appear at the rodeo (no shows).

I understand and agree to abide by the rules and regulations as outlined in this document and understand that the Board reserves the right to deny event entry and or eject any individuals or groups (vendors, patrons or parade participants, etc.) who do not adhere to this policy.
The agreement to rent a booth space is made upon the express condition that the Pensylvania Farm Show Complex, Keystone State Gay Rodeo Association, and their board of directors and volunteers, hereinafter referred to as the Lessor, shall be free from all liabilities and claims for damages and/or suits for or by reason of any injury or injuries to any person or persons or property of any kind whatsoever, whether the person or property of Lessee, Its agents or employees, or third persons, from any cause or causes whatsoever while in or upon said premises or any part thereof during the term of this agreement or occasioned by any occupancy or use of said premises or any activity carried on by lessee in connection therewith. The Lessee hereby covenants and agrees to indemnify and save harmless the Lessor from all liabilities, charges, expenses (including counsel fees) and costs on account of or by reason of any such injuries, liabilities, claims, suits, or losses however occurring or damages growing out of same. The Lessee warrants and guarantees that Lessee is property insured for all time periods and places covered by this agreement. The Lessee agrees to assume all risks of loss, injury or damage of any kind or nature whatsoever to any building or other structure belonging to said Lessee, which may be now or hereafter placed upon all leased premises, and all risks of loss, injury, or damage of any kind or nature whatsoever to the contents of any building or structures, or to any goods, merchandise, chattels, or any other property now or that may hereafter be upon said leased premises, whether belonging to the Lessee or others, and whether such loss, injury from, fire, or other agency, and whether the same be caused by the negligence of the Lessor, or any of its volunteers or agents, or otherwise, and to save and keep harmless the Lessor from all claims and suits growing out of such loss, injury, or damage.

By typing my name in the box below, I attest that I have read and understand this waiver and agree to be bound by its terms.

$